Public Safety Canada Quarterly Financial Report
For the quarter ended June 30, 2012

1.0 Introduction

This quarterly financial report has been prepared by management as required by section 65.1 of the Financial Administration Act and in the form and manner prescribed by the Treasury Board Accounting Standard 1.3.  This quarterly financial report should be read in conjunction with the Main Estimates, Supplementary Estimates (A) and Eligible Paylist Expenditures for 2012-13 as well as the Main Estimates for 2011-12.  No Supplementary Estimates (A) was tabled or Eligible Paylist Expenditures received by the Department in the first quarter of 2011-12.  This quarterly financial report has not been subjected to an audit or review.

1.1 Authority, Mandate and Program Activities

Public Safety (PS) Canada plays a key role in discharging the Government's fundamental responsibility for the safety and security of its citizens.  The Department of Public Safety and Emergency Preparedness Act 2005 and the Emergency Management Act 2007 set out two essential roles for the Department:  (i) support the Minister's responsibility for all matters, except those assigned to another federal minister, related to public safety and emergency management, including national leadership; and (ii) coordinate the efforts of PS's Portfolio agencies, as well as provide guidance on their strategic priorities.

The Department provides strategic policy advice and support to the Minister of PS on a range of issues, including: national security, border strategies, countering crime and emergency management.  The Department also delivers a number of grant and contribution programs related to national security, countering crime and emergency management.

Further information on the mandate, roles, responsibilities and programs of PS can be found in the 2012-13 Main Estimates and Report on Plans and Priorities at 2012-13 Part I and II - Main Estimates.

1.2 Basis of Presentation

This quarterly report has been prepared using an expenditure basis of accounting (modified-cash).  The accompanying Statement of Authorities includes the Department's spending authorities granted by Parliament, or received from Treasury Board Central Votes, and those used by the Department consistent with the Main Estimates, the Supplementary Estimates (A) and Eligible Paylist Expenditures for the 2012-2013 fiscal year.  This statement is also being presented using a special purpose financial reporting framework designed to meet the information needs concerning the use of spending authorities.

The authority of Parliament is required before funds can be spent by the Government.  Approvals are given in the form of annual limits provided through Appropriation Acts or through legislation in the form of statutory spending authority for specific purposes.

The Department uses the full accrual method of accounting to prepare and present its departmental financial statements as presented through Part III of the estimates process.  However, the spending authorities voted by Parliament remain on an expenditure basis, as do the expenditures presented in this report. 

As part of the Parliamentary business of supply, the Main Estimates must be tabled in Parliament on or before March 1 preceding the new fiscal year.  Budget 2012 was tabled in Parliament on March 29, after the tabling of the Main Estimates on February 28, 2012.  As a result the measures announced in the Budget 2012 could not be reflected in the 2012-13 Main Estimates.

In fiscal year 2012-13, frozen allotments will be established by Treasury Board authority in departmental votes to prohibit the spending of funds already identified as savings measures in Budget 2012.  In future years, the changes to departmental authorities will be implemented through the Annual Reference Level Update (ARLU), as approved by Treasury Board, and reflected in the subsequent Main Estimates tabled in Parliament.

1.3 Public Safety Canada Financial Structure

PS has a financial structure composed mainly of voted budgetary authorities that include Vote 1 - Operating Expenditures, Vote Netting Revenue and Vote 5 - Grants and Contributions, while the statutory authorities comprise the Contributions to employee benefit plans and Minister of PS - Salary and motor car allowance.

Over 60 percent of the Department's budget is devoted to delivering transfer payment programs related to national security, countering crime and emergency preparedness.  The largest programs include payments made pursuant to the First Nations Policing Program (FNPP), the Disaster Financial Assistance Arrangements (DFAA) and programming related to the implementation of the National Crime Prevention Strategy (NCPS).

2.0 Highlights of Fiscal Quarter and Fiscal Year-to-Date (YTD) Results

The numbers presented in the report are in accordance with the Government-Wide Chart of Accounts for Canada for 2012-13 and the Treasury Board Accounting Standard (TBAS) 1.3.

The following graph provides a comparison of the budgetary authorities and expenditures as of June 30, 2012 and June 30, 2011 for the Department's combined Vote 1, Vote 5 and Statutory Votes.

Comparison of the budgetary authorities and expenditures
Image Description

Starting from the left hand side, the “first” column in the graph indicates that the Department authorities are at $395.6 million for fiscal year 2012-13. The year-to-date expenditures of $121.5 million reported at the end of the first quarter of the 2012-13 fiscal year are shown under the “second” column.   The “third” column in the graph depicts the 2011-12 authorities which were at $414.6 million at the end of June 2011.  The 2011-12 year-to-date expenditures of $66.0 million are shown under the “fourth” column. 

2.1 Significant Changes to Authorities

For the period ending June 30, 2012, the authorities provided to the Department included the Main Estimates, the Supplementary Estimates (A) and the Eligible Paylist Expenditures whereas, the 2011-12 authorities for the same period are provided strictly through the Main Estimates. No Supplementary Estimates (A) was tabled or Eligible Paylist Expenditures received by the Department in the first quarter of 2011-12.  The attached Statement of Authorities reflects a net decrease of $19.1 million in PS's total authorities at June 30, 2012 compared to those of the previous year for the same period (from $395.6 million to $414.6 million).

This net decrease in the authorities available for use is a combination of a decrease in Vote 1 - Operating Expenditures ($8.2 million), a decrease in Vote 5 - Grants and Contributions ($11.6 million), partially offset by an increase in Budgetary Statutory Authorities ($0.8 million).

Vote 1 - Operating Expenditures

The Department's Vote 1 decreased by $8.2 million or 6.0% which is mainly due to:

Vote 5 - Grants and Contributions (G&C)

The Department's Vote 5 decreased by $11.6M or 4.4% mainly due to:

Budgetary Statutory Authorities

The increase of $0.8 million in 2012-13 is related to the Employee Benefit Plans (EBP) costs associated with the change in the Department budgetary requirements for salary. This does not represent an appreciable change compared to 2011-12.

2.2 Explanations of Significant Variances from Previous Year Expenditures

Compared to the previous year, the total expenditures in the first quarter, ending June 30, 2012, have increased by $55.5 million, from $66.0 million to $121.5 million as per the Table of Departmental Budgetary Expenditures by Standard Object.  This represents an increase of 84.2% against expenditures recorded for the same period in 2011-12.

This net increase in spending is a combination of a decrease in Vote 1 - Operating Expenditures ($0.6 million), an increase in Vote 5 - Grants and Contributions ($55.9 million), as well as a minor increase in Budgetary Statutory Authorities ($0.2 million).

For the most part, this difference is explained by increases of $55.9 million in spending under Transfer Payments in the first quarter of 2012-13 mainly attributable to a $50.0 million payment made under the Disaster Financial Assistance Arrangements contribution program related to the 2011 Manitoba Flood.  In comparison to last year’s spending level at that point in time, there is also an $8.0M increase in spending under the First Nations Policing Program as a result of agreements signed late in the last quarter of 2011-12 that caused quarterly payments to be combined in the first quarter of 2012-13.  There is also a $3.5 million decrease in spending under the Biology Casework Analysis Contribution Program attributable to a payment made to the Quebec forensic laboratory in the first quarter of 2011-12, which was paid in the second quarter of 2012-13.

Personnel expenditures, including EBP and Minister's Car and Salary Allowances, have increased by $1.0 million from $26.5 million in the first quarter of 2011-12 to $27.5 million as of June 30, 2012.  This increase of 3.7% is mainly attributed to Pay at Risk expenditures of $1.0 million paid out in the first quarter of 2012-13 that will be applied to the 2011-12 Payables at Year End (PAYE) during the second quarter of 2012-13.

Other Operating expenditures decreased by $1.4 million from $4.8 million in the first quarter of 2011-12 to $3.4 million as of June 30, 2012.  This decrease of 29.1% is mainly attributed to a decrease in spending under Transportation and Communication and Professional and Special Services of $0.9 million as a result of the creation of Shared Services Canada and the closure of Audit Services Canada (ASC).  The decrease is also attributable to a decrease in spending under Acquisition of Machinery and Equipment of $0.2 million used to mainly acquire IT related equipment for security networking during 2011-12, that was not expended in 2012-13 in the same period.

3.0 Risks and Uncertainty

The Department's mandate spans from public safety and security, intelligence and national security functions, social interventions for youth-at-risk, to readiness for all manner of emergencies.  The Department is called to rapidly respond to emerging threats and ensure the safety and security of Canadians.  It's ability to deliver its programs and services is subject to several risk sources, such as, the rapidly changing asymmetrical threat environment, its ability to respond to natural or man-made disasters, government priorities, and central agency's or government-wide initiatives.  To deliver this mandate effectively, the collaboration of many departments and agencies, provincial and territorial governments, international partners, private sector and first responders is required.  Without the collaboration of all these partners, the Department is at risk in the delivery of its mandate and objectives, making the effectiveness of these relationships crucial.

PS is currently facing a number of pressures against its authorities:

All these pressures further limit the Department's flexibility to reallocate funding to achieve expected results.

In recognition of this tightening fiscal environment, PS examined all of its departmental program spending, balancing resource allocations against identified priorities by shifting from lower to higher priorities.  The Department continues to explore actions to mitigate and manage the impact of these efficiencies measures on the organization and the delivery of corporate services.

4.0 Significant changes in relation to Operations, Programs and Personnel

External Reporting

The Department has adopted several new requirements for the reporting and recording of financial information as a result of the approval of section 29.2 of the Financial Administration Act (FAA), which requires Departments to recognize internal support services as revenue. In addition, changes to Treasury Board Accounting Standard (TBAS 1.2) introduced a new structure for annual financial statements.

Vote Netted Revenue
On June 26, 2011, section 29.2 of the FAA received Royal Assent, providing legal authority to departments to provide internal support services to and receive internal support services from one or more other departments, including the provision of those services through collaboration amongst departments.

As a result, and as part of the 2011-12 Supplementary Estimates (C) process, PS has been granted Vote-Netted Authority up to a dollar limit that PS will request from Treasury Board on an annual basis as part of the Estimates Process.  This authority allows PS to recover revenues associated with the cost of providing these services and, in return, respend these revenues in the provision of these services.  In 2012-13, the dollar limit request will be part of the Supplementary Estimates (B) process.

Revised TBAS 1.2:  New Financial Statement Structure
The changes in TBAS 1.2 required departments to no longer report the Statement of Financial Position based on equity, but rather based on debt.  The Statement of Change in Net Debt has replaced the Statement of Equity.

Statement of Management Responsibility for Internal Control over Financial Reporting
The Department will be providing its first Statement of Management Responsibility for Internal Control over Financial Reporting for 2011-12 in August of this year.  This statement provides summary information on the measures taken by PS to maintain an effective system of internal control over financial reporting (ICOFR).  Annex A of the Statement of Management Responsibility contains a five year plan for how the Department will achieve compliance with the requirements set out in the Treasury Board Policy on Internal Controls.

These changes have resulted in more requirements being placed on existing departmental personnel to retrieve, consolidate and produce these documents.

Shared Services Canada

As of April 4, 2012, Shared Services Canada officially became a standalone department within the Federal Public Service. An Order-in-Council on November 15, 2011 transferred certain IT-related responsibilities from 43 departments and agencies, including PS, to SSC.  This new department pooled existing resources from across government to consolidate and transform IT infrastructure (e.g. data centres, email and network services, including telecommunications) for the Government of Canada.

All unexpended authorities relating to responsibilities transferred to SSC were deemed to have been appropriated as of the OiC date resulting in a reduction to our authorities available for use in 2011-2012.  All transactions related to SSC incurred by the Department from the dates of the OiC were to be reported by SSC at year end.

The authorities and expenditures in the first quarter of 2011-12 include the amount deemed later to have been transferred and transactions incurred up to the quarter end related to responsibility subsequently transferred to SSC.  PS transferred $8.3 million in the 2012-13 Annual Reference Level Update (ARLU).  The authorities for the period ending June 30, 2012 take into account this ARLU transfer made to SSC.

With the transfer of certain responsibilities, a number of employees were transferred to SSC but remain co-located with PS to continue supporting the delivery of IT services to the Department.  In order to recover costs related to these SSC employees, several MOUs have been negotiated with SSC to recover costs such as the provision of In-House Language Training, Occupational Health and Safety Services and Pay and Benefits Administration.

Regional Transformation

An objective of the regional transformation is to strengthen the overall contribution of the Department's regional offices.  The new model and functional direction approach will see better integration of the Department's work, which will allow it to better set priorities across the regions and deliver its work in a unified way.

Bringing teams of regional employees together provides immediate and long term benefits for knowledge transfer, enhanced communications and learning opportunities.  It provides new opportunities for collaboration, integration and efficiencies.  This also helps to support a new streamlined regional operations structure, decision-making and corporate service delivery while maximizing the use of regional staff to support departmental priorities.

The first phase of consolidation of PS's regional offices was completed in the first quarter of 2012-13 with the formation of five regional headquarter offices and the staffing of four of the five Regional Director (EX-01) positions.  The reduction of the number regional offices is well underway to reach a consolidated physical presence in the regions (from 30 to 15 regional locations) planned for the 4th Quarter or early 2013-14.  These ongoing changes are an important element in establishing the Department's new regional presence while finalizing the regional transformation component of the 2009 Strategic Review.

Transformation of Pay Administration

The Consolidation of Pay Services Project was approved by Treasury Board Ministers in June 2009 as part of the Transformation of Pay Administration Initiative.  The Project will consolidate pay services from participating departments and agencies (organizations) that currently use, or are planning to use, the Government of Canada Human Resources Management System (PeopleSoft).  The Department's reference levels will be adjusted as pay services are progressively transferred to PWGSC.

The implementation strategy started in 2011-12.  One of the key components of the funding strategy is that work is transferred in a gradual, measured and deliberate manner, and that the amount of funds is proportionate to the number of accounts being serviced for the Project and the ongoing operations of PWGSC's CoE.

Authorities in Vote 1 - Operating Expenditures totalling $0.6 million will gradually be transferred through Supplementary Estimates and ARLU processes over a three year period ending in 2013-14.  A total of $0.4 million was transferred to PWGSC's CoE in the first quarter of 2012-13 through the Supplementary Estimates (A).

Budget 2012 Implementation

This section provides an overview of the savings measures announced in Budget 2012 that will be implemented in order to refocus government and programs; make it easier for Canadians and business to deal with their government; and, modernize and reduce the back office.

Public Safety Canada (PS) is doing its part to support the federal government's return to a balanced budget, reduce the deficit, and deliver on its commitments to Canadians.

The Department will achieve Budget 2012 savings of $24.7 million by fiscal year 2014-15 through organizational restructuring as well as by transforming some of its business activities, while also minimizing service reductions to priority policies and programs.

Savings will be achieved in 2012-13 by reducing spending in areas of declining necessity and by deriving savings from business transformation and organizational restructuring.

The Department has developed action plans for all initiatives and is closely monitoring their implementation in order to ensure that all risks are mitigated. The initiatives arising from Budget 2012 will further enable PS to focus its resources on the Department's key priorities and core mandate, while at the same time ensuring we continue to keep our streets and communities safe.

Disaster Financial Assistance Arrangements

The Disaster Financial Assistance Arrangements (DFAA) Program was established in 1970 to provide a consistent and equitable mechanism for federal sharing of provincial or territorial costs for natural disaster response and recovery where such costs would place an undue burden on a provincial or territorial economy.

Since the inception of the program, the DFAA has been applied to over 180 events with a total federal payment to date of $2.1 billion.  From 1970 to 1995, the total amount of DFAA payments averaged approximately $10 million per fiscal year.  The 1996 Saguenay Flood, the 1997 Red River Flood and the 1998 Ice Storm resulted in large DFAA payments to affected provinces.  DFAA payments of over $1.1 billion were made for these three events.  Since 1996, DFAA payments have averaged $110 million per year.

There are currently over 60 natural disasters for which Orders in Council (OiCs) have been approved, authorizing the provision of federal financial assistance under DFAA, and for which final payments have not yet been made.  Much of this outstanding federal share results from recent natural disasters.  In 2010, there were an exceptional number of natural disasters for which provinces and territories requested federal financial assistance and the estimated federal share for three events alone is over $400 million.

Taking into account all the expected DFAA final payments, the total estimated outstanding federal liability in the first quarter is currently $1.3 billion (to be paid out over the next 5 years).  The four most significant events, which represents over 50% of PS's liabilities, are the 2011 Manitoba Floods estimated at $397 million, the Saskatchewan 2007 Spring Summer Flood at $138 million, the 2010 Alberta June Rainstorm at $90 million and the 2010 Hurricane Igor that affected Newfoundland at $82 million.

Remembering Air India Flight 182

In addition to the four memorials erected as a reminder of the innocent lives lost during a very sad chapter in our shared history, the federal Government has introduced the Kanishka Project and Air India Flight 182 Ex Gratia Payment as a way to honour the memory of the victims.

1. Kanishka Project:

On May 30, 2012, the Honourable Vic Toews, Minister of Public Safety, and the Honourable Jason Kennedy, Minister of Citizenship, Immigration and Multiculturalism, announced the first round of funding, worth $1.1 million, awarded under the Kanishka Project. The primary focus of this $10 million multi-year investment is to support research projects related to terrorism and other activities necessary to build knowledge and create a vibrant network of scholars that spans disciplines and universities. 

2. Air India Flight 182 Ex Gratia Payment:

One-time ex gratia payment to the families of passengers and crew members of Air India Flight 182 will be provided by PS in 2012-13 with funding in the amount of $7.9 million.  PS has secured the assistance of Service Canada to provide administrative support for the delivery of the ex gratia payment.

Key Senior Personnel

On April 28, 2012 PS's Deputy Minister Mr. William V. Baker retired from the public service. Mr. Graham Flack, Associate Deputy Minister of PS has been acting Deputy Minister since April 29, 2012.

Approval by Senior Officials:

Graham Flack A/Deputy Minister
Ottawa, Ontario

Gary Robertson, Chief Financial Officer
Ottawa, Ontario

5.0 Statement of Authorities (unaudited)
(In thousand of dollars)
  Fiscal year 2012-2013 Fiscal year 2011-2012
Total available for use for the year ending 31/03/2013* ** Used during the quarter ended
Year to date used at quarter end
Total available for use for the year ending 31/03/2012* Used during the quarter ended
Year to date used at quarter end
Vote 1 - Operating expenditures 128,499 27,092 27,092 136,709 27,686 27,686
Vote 5 - Grants and contributions 251,940 90,645 90.645 263,562 34,707 34,707
Budgetary statutory authorities 15,134 3,783 3,783 14,365 3,591 3,591
Total Authorities 395,573 121,520 121,520 414,636 65,984 65,984

*Includes only authorities available for use and granted by Parliament at quarter-end
** Total available for use does not reflect measures announced in Budget 2012

Note: Totals may not add and may not agree with details provided elsewhere due to rounding.

6.0 Departmental Budgetary Expenditures by Standard Object (unaudited)
(In thousand of dollars)
Fiscal year 2012-2013 Fiscal year 2011-2012
Planned expenditures for the year ending
Expensed during the quarter ended
Year to date used at quarter end
Planned expenditures for the year ending
Expensed during the quarter ended
Year to date used at quarter end
Personnel 103,242 27,485 27,485 93,742 26,497 26,497
Transportation and communications 6,853 617 617 10,583 1,112 1,112
Information 1,284 49 49 2,154 117 117
Professional and special services 19,444 1,514 1,514 33,304 1,885 1,885
Rentals 4,616 997 997 28,666 1,143 1,143
Repair and maintenance 1,365 78 78 1,055 144 144
Utilities, material and supplies 1,206 96 96 2,052 99 99
Acquisition of land, buildings and works 1,392 - - 208 - -
Acquisition of machinery and equipment 4,164 36 36 5,491 266 266
Transfer payments 251,940 90,645 90,645 263,562 34,707 34,707
Public debt charges - - - - - -
Other subsidies and payments 67 3 3 100 13 13
Minus: Funds available
Total budgetary expenditures 395,573 121,520 121,520 414,636 65,984 65,984

* Planned expenditures do not reflect measures announced in Budget 2012

Note: Totals may not add and may not agree with details provided elsewhere due to rounding.

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