Search and Rescue New Initiatives Fund
Application for Funding Form and Required Templates

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  1. Application for Funding form - mandatory
  2. Budget template - mandatory
  3. Workplan template – mandatory
  4. List of Equipment, Materials and Supplies – if applicable

It is important that you use only the template forms provided. Should you not use the templates provided, your submission will be screened out and your application will not be considered for funding.

Please note that file types such as Executable, JavaScript or Visual Basic are not permitted and that each file is limited to 50MB. The templates provided by Public Safety Canada are in a format that will allow attachment to the Application for Funding form.

1. Application for Funding form

Start your application

Use of the online SAR NIF Application for Funding form is mandatory. Applicants must use it to upload the Budget template; Work plan template; and, if applicable, the List of Equipment, Materials, and Supplies template.

If you have any questions or have accessibility concerns with the online application form, please contact the SAR NIF Team for assistance or to obtain an alternate format.

The deadline to submit your application is no later than January 24, 2024, 12:00 (noon) Pacific Time.

2. Budget template

Budget template (Excel)

The budget includes all revenues and expenditures planned for a project. Applicants must use the template provided and upload it into the online  Application for Funding to be considered for SAR NIF funding.

Please ensure that activity-related expenditures are reflected in the budget.

The in-kind and/or cash contribution from other sources must represent a minimum of 5% of the total project cost.

If you have any questions or have accessibility concerns with the template, please contact the SAR NIF team for assistance.

Instructions for filling out the budget template

Only fill in the light blue shaded areas in each applicable fiscal year tab for your project. The rest of the template will auto-populate.

Contribution Sources:

You must list the source of any cash or in-kind contributions to the project. This would be the name of the person/ organization/ government who are contributing the cash or in-kind resources to the project. Provide the contribution amount beside the sources name. Note: Cash and in-kind contributions are separated.

Cash and in-kind contributions must be separated by the amounts contributed from another government source, and non-government source. Government sources include federal, provincial and municipal governments, as well as Police Services and other government-funded entities. Ensure the source of funding listed is the complete legal name of the organization contributing to the project.

Cash and In-kind Contributions:

You must specify if a contribution source is cash or in-kind. Generally, a cash contribution would appear in the organization’s ledger as revenue (cheque, transfer of funds, direct deposit, etc.).

Only include cash/in-kind contributions that are confirmed. This would be any contribution another source has indicated they will provide when/if the project takes place. If contributions from other sources are not confirmed, they should not be included in the budget.

Budget Items:

Fill in project expenses under the appropriate category (professional services, rentals, etc.). For example, a contract with a consultant or translation service would be under professional services and a meeting space for a conference would be under rentals.

Note: Ensure budget items listed are expenditures not activities. An example of an expenditure is travelling for "staff travel for community of practice meeting." An example of an activity is "develop a community of practice."

In the details section, provide the details for each budget category used. For example, number of staff and rates of pay, number of and cost per unit, etc. Justification for the relevance of the expense for the project can also be added where necessary.

If you are entitled to a tax credit or reimbursement for goods and services, do not include these costs in your Budget since they are not eligible expenditures. Taxes for goods and services that are not reimbursed to you are eligible expenditures.

Important Note: Total funding (cell I40) must equal total expenditures (cell I77)

Should you have any questions about the budget template, please contact the SAR NIF team for assistance.

3. Workplan template

Workplan template (Excel)

The workplan describes the activities the project will follow. Applicants must use the template provided and upload it into the online Application for Funding to be considered for SAR NIF funding.

If you have any questions or have accessibility concerns with the template, please contact the SAR NIF Team for assistance.

Please ensure that activity-related expenditures are reflected in the budget.

Instructions for filling out the workplan template

Insert project title

Activities

Tasks

Deliverable(s)/Product(s)

Resources

Timelines

Considerations/Comments

4. List of Equipment, Materials and Supplies template

List of Equipment, Materials and Supplies template (Excel)

If you are purchasing equipment, materials and/or supplies as part of your project, you must include a list with estimated costs as part of your application.

Applicants must use the template provided and upload it into the online Application for Funding.

If you have any questions or have accessibility concerns with the template, please contact the SAR NIF team for assistance.

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